Articles & News
Until the community of police and the communities of color are willing and able to get to the bottom of the biases and attitudes that control behavior, any change will be prolonged and painful. Each person in these communities and others must understand that their behaviors, whether verbal or physical, come from a place in each of us, filled with the attitudes and beliefs that we carry everywhere we go. There are no human exceptions to this fact. It’s as simple as A B C. Attitudes Become Communication. We all have them. We all talk and act the way we do because of them. Sometimes we are readily aware that what we are doing or saying comes from something we believe in. Sometimes we are not overtly aware of why we say or do the things we do. Until each of us can understand what attitudes we carry with us and where they come from, there will be no peace or understanding. A detente will exist and will only erupt again and again. (more…)
I don’t consider myself a rude person, and I make great efforts at being polite, self-aware, and apolitical at work. But after reading this article, “The Rudest Things You Can Do During a Work Zoom Meeting,” you may realize, like I did, you’re a bit of a boor online. Fortunately I work with a bunch of great speech coaches here at The Speech Improvement Company, so there’s hope! Now that I’m enlightened, I’m reaching out to all those I’ve offended during my countless and often endless Zoom meetings: I plead ignorance and ask you to give me one more chance.
The Rudest Things You Can Do During A Work Zoom Meeting
Etiquette experts share faux pas to avoid in virtual meetings. At this point in the COVID-19 pandemic, you’ve likely used Zoom, Google Hangouts, and other video communications platforms a fair amount. This technology has been particularly prevalent in professional settings as many of us continue to work from home.
But despite all the Zoom experience we’ve gained over the past year, it’s still not uncommon to witness unprofessional or just plain rude behavior in video meetings. From gossiping in chat to appearing in PJs from bed, there’s a lot of room for improvement in the etiquette department.
I read an interesting and informative blog post that’s generated a lot of discussions at The Speech Improvement Company.
“Asynchronous Communication: The Real Reason Remote Workers Are More Productive,” appears on the website of Doist, an up-and-coming maker of software-based productivity tools.
The article delves into the productivity of remote workers and how different modes of communication affect it. It includes the following definitions: (more…)
Using visuals during presentations is helpful for listeners to connect with your message. They are used to emphasize and clarify speaking points. Has this changed in the virtual world? The short answer is NO. Presenters need to be cautious of having their listeners disconnect from them and their message due to visuals. Whether you are in person or virtual, disconnecting happens. Still, presenters compete for their listeners’ attention with so many more distractions in a virtual world. Why is the dog barking, who is ringing my door, why is my child texting me are just a few examples of what listeners are thinking now that they are working from home. (more…)
‘Gravitas’ was one of the ancient Roman virtues that denoted “seriousness.” Also translated as weight, dignity, and importance, it conveys a sense of responsibility and commitment to the task. In our modern society, gravitas indicates polish, grace in manner, and dignity in outward appearance. I’m guessing that speaking while on mute would not be considered speaking with grace and dignity!
In executive communication coaching, gravitas is often mentioned. Executives with gravitas are considered to have ‘weight,’ ‘authority,’ and ‘executive presence.’ They’re taken seriously and thought to have leadership qualities. As an Executive Communication Coach, I often observe people speaking with sentences that fade away or using a flat inflection. They do this purposefully with the mistaken idea that you must always be serious or low energy to have gravitas. We’ve come a long way from Roman times, where seriousness was the primary way to demonstrate gravitas. These inaccurate stereotypes can diminish your ability to demonstrate leadership and authority in your current role. (more…)
As a coach, we meet all kinds of people who want to become better public speakers and communicators. Most of them are keen to learn, try new things, and some need a little friendly push now and then to keep going.
But what happens when the client refuses to communicate or shuts down? Some signs of trouble with the client could include missing appointments with no notice, not doing practice or assignments between meetings, or if they do meet, they have very little to say. (more…)
At first, I thought this is great! I will work from home! I will be able to cook dinner and spend some quality time with my family. Well, it’s been two weeks, and I have learned a great deal. Working from home is hard, especially when your spouse or significant other is also attempting to do it as well. My bedroom has become my office since my husband took over our entire kitchen /dining room. What I didn’t anticipate was having to establish perimeters for each of us. If I had thoroughly thought this thru, then I would have suggested the following: (more…)
Learn how to control nervousness associated with public speaking with this free, 30-minute webinar hosted by The Speech Improvement Company.
Whether you call it ’nervousness” or “anxiety’ or “fear of speaking,” it is a widespread experience for many people worldwide; you are not alone. The good news is that it can be controlled. This complimentary webinar will discuss the ‘real causes’ of this experience and some tools and techniques to control the nervousness.
Wed, April 14, 2021
2:00 PM – 2:30 PM EDT
22 Mar Why Listening is Difficult
It’s often been said that humans have two ears and one mouth in order to listen twice as much as we speak. Interestingly, almost all research points to the veracity of this statement.
We do listen much more than we speak. Yet, it is rare to find an institution of learning from K – 12 and beyond that provides any programs or even classes in listening. This truism is a national shame for those who design curriculum. (more…)
Dr. Dennis Becker, founder of The Speech Improvement Company, was chosen to represent North America at World Speech Day scheduled for March 15, 2021. The honor was given to him in recognition of his stature as a worldwide expert in human communication.
World Speech Day is a day to celebrate speeches and speechmaking that change the world – socially, politically, in the arts, business, and religion. This is their sixth year and feature a Master Class of speakers from 100+ countries delivering speeches and taking questions from viewers and listeners.
Dennis’ planned, 15-minute live-streamed speech is entitled “What has a Worldwide Pandemic Done to Public Speaking?” His comfortable and “shirtsleeve” English style will benefit viewers and listeners across the globe.
It’s no secret 2020 was a challenging year in many ways. As most of us look forward to putting this year behind us, many companies may be gearing up for new year hiring as new budgets come into play in early 2021.
This brings up the relatively new idea of a video cover letter. What is a VCL, you ask? It’s just like it sounds, it’s you, talking about you and your skills, and is sent to a hiring authority at a company you wish to work for along with your CV or resume.
What are the upsides of a VCL? From a speech coach’s point of view, there are benefits and risks. For example, if you say that you have excellent communication skills, your VCL should make those evident. A warm smile, a clearly-worded, and articulate script should also be evident. Having a great voice tone, eye contact with the camera, and good posture as well as fresh, clean clothes all can carry the day. (more…)
As we all continue to adapt to our remote workplace in 2021, coaches find that our clients confide worries and challenges about virtual meetings to us.
So, meeting leaders, here are easy ways to enhance your team’s morale and productivity :
- Give them a break. Some team members feel like it’s a luxury to visit their own bathroom or grab a yogurt, as close as they may be. Encourage 15-minute breaks every ninety minutes or two hours and discourage back to back meetings. Speaking of meetings…
- Make it easy to ask questions. Team members miss informal chatter, laughs, and learning from others just by hanging out. One financial analyst shared that he avoids asking his manager a simple question since it seems “so formal” to schedule a call.
- Remember that fun builds trust. Make time for rituals and some crazy moments. Getting those positive hormones going is bonding—and bonding builds morale. Back in November, I asked a bank CIO to share the highlight of his past week. The enthusiasm in his voice and body language was better than ever when he shared that he organized a Halloween costume contest. This C- Suite Dracula had forty team members enter with just a day’s notice.
Studies show that loneliness is becoming an increasingly common physical and mental health concern for which remote workers are acutely at risk. With coronavirus forcing employees into 100% work from home (WFH) guidelines, and in some cases, complete shelter in place restrictions, workplace loneliness is at an all-time high.
Understandably, employees who are used to seeing each other every day are especially feeling this disconnect. And, with coffee shops and restaurants closed, remote employees who were always 100% remote no longer have their routines those routines.
Employees converting to a remote role are afraid that they won’t get the social stimulation they need to stay motivated and engaged at work. Working from home can lead to endless distractions. Work productivity can be sluggish and fragmented. At most companies, the work they did has slipped away, or they are unable to generate new sales or profits. All of this adds up to be a strain and a sense of isolation.
As an Executive Communication Coach who specializes in Effective Remote Communication at The Speech Improvement Company, I am offering a few of our newest tips to help conquer remote work loneliness during the coronavirus pandemic.
1. Bet on the weather. This idea is fun and costs nothing to roll out. To be clear, gambling at most places of work is illegal, so it’s best to keep this a light and fun activity with no actual money at stake. (Think a March Madness type pool but renamed March Sadness!) Perhaps the winner can gather donations to their favorite charity or bragging rights for six months. Maybe they get a paid day off on their birthday. Any prize helps it feel more exciting. To bet on the weather, it can be elaborate or straightforward. Commit to a few cities to bet on, commit to how you will bet – by temperature, by an icon on an app, by weather activity (rain, thunder, fog, partly sunny), or any parameter you like. This could be a one-time event on a Friday afternoon meeting or a weekly event. Even with prizes that have no monetary value, you are creating a new sense of fun and friendly competition.
2. Set up a remote lunch meeting with a surprise guest. Have one person on the team volunteer to bring in a special guest to a lunchtime meeting – their pet, child, friend, neighbor, or anyone who would be willing to pop on the video call for a few minutes. If they can access the meeting link remotely, anyone in the world can be your Surprise Guest, like your parents or spin class instructor and, is a fantastic way to get to know your team members and shake up the monotony of meetings.
3. Plan a company-wide talent show on a Friday afternoon. Invite anyone and everyone who would like to take part – your spouse, partner, dog, bunny, child, or yourself. Let family members in your home tune in as well. After all the performances are complete, use a poll or chat feature to determine the top three winners of the talent show. Winners will receive a prize with no monetary value like a royal background on the next four video calls, or a crown mailed to them that was handmade by a fellow team member.
4. Send a handwritten letter to a team member. When permission has been given, list all team members’ names and home addresses alphabetically in an Excel document. Everyone writes a handwritten letter to the person under them on the list. If this is not appropriate in your organization because home addresses are private, handwrite the letter, take a picture of it, and send it electronically via email or IM. While the idea of pen pals has long been forgotten, the concept of receiving a handwritten note is still a lot of fun.
5. Host a weekly live edition of “Lifestyles of the Bored and Quarantined.” Have one team member walk around their house for 10 minutes before a team call to give their team a virtual tour. What they share is up to them, but ideas include pets, plants, kids, favorite rooms of the house, the backyard, or wildlife. These meetings are a fantastic no-cost way to get to know each other more and create stronger remote team bonds.
These WFH ideas are fresh off the press and just in time for the continued social isolation and mandatory work from home policies. We expect all team meetings will be remote meetings for at least a few more weeks, possibly much longer. Use these tips to combat loneliness, strengthen your remote team bond, and have a sense of playfulness during this time of fear and the unknown. Remember, you can depend on your team to help get you through these times, even if you are not in the same office, city, or country.
While this post offers fun and playful ideas, remote work loneliness can be serious and upsetting. We encourage you to talk to someone about it – a boss, teammate, spouse, or friend online. When you open up and share what you’re feeling, you give someone the chance to support you, and, in return, you hear how others might be feeling as well. Once you’ve talked to someone about your feelings, you can more effectively support each other and get the emotional support you need to keep plugging away.
Facial coverings and masks can make it difficult for some people to communicate. People who often rely on facial cues may not understand you when your face is covered, or your voice is muffled. As an Executive Coach, I have seen how it can be hard to talk to neighbors, friends, co-workers, and family while wearing a mask.
When you are wearing a face-covering to help prevent the spread of COVID-19, be aware that you may inadvertently create a situation where another person may no longer understand you. Remember, how you communicate is just as important as what you communicate.
Here are five tips for communicating when using face coverings and masks:
1.Use Active Body Language
Body language, hand gestures, and posture are most important. Your non-verbal cues should reflect the tone and theme of your content. Nod when appropriate to acknowledge you are listening and understanding.Focus on
2. Eye Contact
Use your eyes and eyebrows. Good eye contact is critical. Let your eyebrows tell the story. Happiness can be seen by raised eyebrows, raised cheeks, and crow’s feet. Eyebrows pinched together can sometimes convey anger or frustration, so remember that your eyebrows are part of your eye contact when wearing a mask.
3. Adjust Your Voice Tone
Your tone of voice includes your inflection, rate, and pace, which can be equally as impactful as your speaking words. Articulate loudly and clearly, without shouting.
4. Look at Alternatives
If using a mask is a serious barrier to speaking and having others understand you, consider a face shield or a see-through face mask.
5. Send a Post-Conversation Summary
Consider using a written recap of the conversation, so nothing is lost. This could mean a quick recap email, a text, a short PowerPoint deck, or a formal document that summarizes what you shared.
As we begin to wrap up 2020, let’s keep masks on and spirits up. We can do this. Thanks for helping to keep everyone safe.
Storytelling is an advanced communication tool that can build rapport, increase retention and powerfully persuade. Capturing, structuring and delivering relevant stories is an invaluable skill in business.
1) Build Rapport – Experiences are unique; however, emotions are universal. Telling a short, interesting personal story allows the listener to tap into the same emotion as the teller, creating a memorable rapport. The effectiveness depends upon expressing the relevant emotion in the story.
2) Increase Retention – How often have you been in a networking situation and found it difficult to remember someone’s name and business 30 seconds after she or he said it? Try telling a short story about your business, tapping into precisely how what you do benefits humanity. Focusing on how you benefit humanity will resonate with your listener, whom we assume is a human.
3) Persuade – Storytelling answers the question, “Why?” Telling a relatable and relevant story that answers what will happen if I do or don’t do something can be very persuasive. The listener can imagine him/herself in real-time and feel the consequences of the choice at hand when the story is told well.
There are countless ways to use storytelling as a communication tool in business. You may have noticed that relevance is the thread that runs through all three. Use storytelling to demonstrate the relevance to your listener, if you can’t do that, you should not be talking. Relationship building, making information stick, and convincing others are three of the most common ways to use this skill.
Now, in the midst of this pandemic, if you need to adjust your business narrative, how should you do that? If your business is to continue, your constituents need to know that your company is still strong and has been able to adapt to changing times. Here is food for thought and some direction for your consideration as you address this issue.
Begin by understanding that framing the story is essential. You should always answer three questions as you build your narrative:
- Where are your listeners/constituents naturally on the topic that you need to address?
- Where do you need them to be to consider the value of your message?
- What story, information, etc. can you use at the beginning, and throughout your narrative to facilitate that?
Take the time to answer these simple questions, and you will be in a significantly better position to effectively and strategically address the important issues in your narrative. These answers will also help support your need to motivate, influence, and lead in this unprecedented time.