Running Effective Remote Team Meetings

To curb the spread of coronavirus, organizations are encouraging employees around the globe to work remotely. Setting clear guidelines for how, when, and why teams operate remotely helps form cohesion. How do you create a collaborative agenda with remote meeting attendees, allowing all remote team members to remain engaged during team conference calls? This blog post offers tips based on our experience training companies on how to communicate effectively when using digital platforms and how to collaborate and manage remotely.

Admit it, when there is no video aspect to a conference call, it’s not unusual for employees to hit mute, (or not), and do a variety of tasks during phone conferences and remote team meetings, such as checking and composing email, scrolling Twitter, eating a sandwich, and (gasp) going to the bathroom?!

Team meetings, both in-person and remote, should be more than just providing information. Consider applying the tips below to improve the quality of remote team collaborations:

  • Make a note of preparation/prework before the meeting occurs. What was to be created/gathered/committed to/researched?
  • Formally introduce the meeting and its purpose. Be clear what the goals of the meeting are.
  • Designate a timekeeper and stick to the time allocated per topic.
  • Document items that need to roll into a different meeting. Who is accountable for transferring those outlier items into future meetings?
  • Make time for small talk and personal/professional updates. Just because you are not in person and face to face does not mean you can’t connect in a personal way. Being able to replicate “watercooler banter” is a vital aspect of creating a sense of camaraderie for remote employees.
  • Designate a POD (Participant of the Day). By designating a POD in advance of a meeting, it encourages more engagement from an employee who might otherwise be a passive listener and therefore be tempted to multitask during the conference call.
  • Novelty can help prevent predictability. If there is an upcoming holiday such as St. Patrick’s Day, perhaps everyone has to tell a St. Pat’s joke, or everyone could share their favorite podcast. Taking time for novelty only uses a few minutes but provides a break from the monotony of remote conference calls and meetings.
  • Thank yous are a great way to end a remote session. Who helped you over the last week?
  • Ensure that a digital recap of the meeting, along with action items, is created within 24 hours. This can be copied into the next meeting’s calendar invite for a quick review of who is working on what.


With a small amount of effort, remote team meetings can be collaborative, successful, and even enjoyable. It’s been proven that remote workers are often more productive than in-office employees, so take advantage of this challenging time around COVID-19 and elevate your remote work to the next level.

Spread the love


Similar posts

Identifying Manipulative Communication in the Workplace

Manipulative communication in the workplace decreases work efficiency, increases job dissatisfaction, contributes to a hostile environment and lowers morale. Most people are challenged to identify manipulative tactics and even when they spot them, they do not feel competent in responding effectively. Spotting the manipulator can be difficult. They can be everywhere that humans are found. The manipulator can be anyone! They are difficult to identify because they are so well camouflaged and have no outwardly

Spread the love

Sometimes It Takes All Day To Get Nothing Done

In the past three years, we’ve had to look for creative ways to collaborate. We’re in the era of real-time virtual technology mixed with in-person meetings. It’s overwhelming. When we’re overwhelmed and spread too thin, we tune out and barely participate in one meeting as we often try to multitask. Zoom, Teams, Slack, WhatsApp, and many others give us no reason not to collaborate on our day-to-day jobs. However, with so many meetings, are we

Spread the love

Defensiveness Prevents Clear Communication

The First Moment: Defensiveness  If your listener is defensive, your point is probably missed. They have been left with the impression that you, intentionally or not, are criticizing their idea or them. Instead of focusing on getting solutions, they will be driven by this passion for defending the idea or their persona. They are struggling, and it may be your fault. You may have needed to set the right expectations; your tone may have needed

Spread the love